Compliance

The paperwork a regulator asks for,
already done.

Spray records with real signatures, an SDS library that files itself, SWMS and toolbox talks on every job — and retention handled automatically, for as long as the law requires.

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How It Works
Set it up once. Every job stays covered.
1
Build your library once
Add your chemicals with their SDS, and fill SWMS, risk assessments, toolbox talks and chemical registers from built-in templates. Licences, insurance and certificates file in alongside them.
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2
Every job carries its pack
Each job automatically bundles the right documents — business-wide, service-specific and site-specific. SDS for the chemicals used, SWMS, site risk, toolbox talk and insurance, all in one panel.
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3
One tap, audit-ready PDF
Tick the docs off on site, capture signatures, and generate a complete job pack or spray record PDF — with the retention period and state regulatory copy printed on it.
Spray records
Every field an inspector wants.
Signed, timestamped, printed.

A FieldForge spray record captures the lot: who applied it and their licence number, the product with its APVMA number and batch, the rate, dilution and volume, the weather at the time of application, the target pest, and the re-entry interval — with proof the customer was told. Then both of you sign on the phone, and the real signatures are embedded in the PDF with timestamps. Not a tick-box that says "signed".

  • Applicator + licence, product, APVMA number & batch
  • Rate, dilution, weather at application & target pest
  • Re-entry interval with customer notification recorded
  • Real applicator + customer signatures embedded with timestamps
  • State-aware regulatory copy printed on every record
Chemical library & SDS
The safety data,
one tap from every job.

Every chemical in your library carries its own safety data — GHS hazard codes, required PPE, first aid, re-entry and withholding periods, storage and disposal. Upload an SDS and FieldForge suggests which chemical it belongs to, so a one-tap link files it in the right place — or scan it with Smart Scan and the fields fill themselves. Label rates and cost-per-litre feed straight into your spray quotes, so the safe rate and the real cost are the same number.

  • GHS hazard codes, PPE, first aid & disposal per chemical
  • Re-entry & withholding periods where the crew can see them
  • Upload an SDS — it suggests the chemical, one tap links it
  • Label rates & cost-per-litre feed your spray quotes
Spray record showing NSW retention period, regulatory body and PDF export
On every job
Every job carries
its compliance pack.

Fill SWMS, SOPs, toolbox talks and risk assessments from templates — no blank pages. Then every job automatically bundles the right documents: business-wide, service-specific and site-specific, plus the SDS for the chemicals you're using. Tick them off on site, and generate the complete Job Pack PDF in a single tap. The paperwork the others skip, done before you start the work.

  • SWMS, SOPs, toolbox talks & risk assessments from templates
  • Business-wide + service-specific + site-specific docs, bundled per job
  • Tick them off on site — tracked against the job
  • One-tap Job Pack PDF with the lot
Compliance library — SDS, SWMS, SOPs and licences carried on every job
See it on a real job
Retention & hazards
Kept as long as the law requires.
Automatically.

You never set a retention rule. Spray and regulatory records are held for 7 years, tax and pool records for 5, and everything else gets 90-day recovery from Recently Deleted. Property hazards — dogs, asbestos, hidden objects and more — sit permanently on the property card, so the crew knows before they arrive. And your default T&Cs carry a hidden-hazards clause on every quote, covering damage caused by things nobody could see.

  • 7 years for spray & regulatory records, 5 for tax & pool
  • 90-day Recently Deleted recovery for everything else
  • Hazard flags permanently on the property card
  • Hidden-hazards clause in your default T&Cs on every quote

FieldForge provides tools to help maintain your compliance records. Users remain responsible for regulatory adherence and accuracy of submitted data. More on Security & Compliance →

Customer and property records — hazards live on the property card
Also in the pack
The rest of the audit trail.
Everything a record-keeping inspection touches, handled in the same place.

Pool chemistry logs

12 parameters checked against ideal ranges, with prioritised corrective recommendations and before/after readings per service.

Crew licence expiry alerts

Driver's and applicator licences tracked per crew member, and flagged in your compliance library before they lapse.

Signature capture

Real drawn signatures with timestamps, embedded in the PDF — from both the applicator and the customer.

Compliance document library

Licences, insurance and certificates with a full status lifecycle — draft, verified, expired, archived — and expiry tracking.

Full data export

Everything you own as CSV and JSON in one ZIP — quotes, jobs, spray records, expenses, the lot. Your records are yours.

State-aware retention

The right retention window and regulatory copy for your state, printed on every record — applied automatically per record type.

FAQ
Compliance questions
Every field an inspector asks for is on it: applicator and licence, product with APVMA number and batch, rate, dilution and volume, weather at application, target pest, and re-entry interval with proof the customer was notified. Real signatures from applicator and customer are embedded in the PDF with timestamps, and state-aware regulatory copy with the retention period is printed on every record.
As long as the law requires, automatically. Spray records, SDS and regulatory records are kept for 7 years, tax and pool records for 5 years, and everything else gets 90-day recovery from Recently Deleted. The retention engine applies the right window per record type — you don't set anything up.
Yes. Both the applicator and the customer sign on your phone, and the real drawn signatures are embedded in the PDF with timestamps — not a tick-box. The record also captures that the customer was told the re-entry interval.
No. Templates cover SWMS, risk assessments, toolbox talks and chemical registers. You fill them digitally, each completion creates an audit-trail record, and it generates a PDF. Every job then bundles the right documents — business-wide, service-specific and site-specific — into its pack.
Deleted records go to Recently Deleted with a countdown and can be recovered for 90 days. Records under a legal retention window are held for the full period. Account deletion is a staged 30-day process, and you can export everything as CSV and JSON in one ZIP at any time.
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Be ready before they ask.

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